Záznamy – Digital HACCP records for gastro businesses
Záznamy – Digital HACCP records for gastro businesses
Záznamy is a mobile and web application designed for gastro businesses, restaurants, kitchens, canteens, buffets and other operations that need to regularly keep hygiene records and HACCP documentation in digital form.
The goal of the project was to create a modern tool that replaces paper forms and manual record keeping with a practical digital solution. The application helps businesses record, check and archive data related to hygiene, cleaning, disinfection, temperature control and other duties within HACCP processes more easily.
We designed the project as a complex solution with its own backend, mobile application, web interface, user accounts, digital records and the option to export records into PDF.
Project brief
In gastro businesses, regular hygiene record keeping is an essential part of everyday operation. Many businesses still work with paper forms that have to be filled in manually, archived and searched through later in case of an inspection.
The task was to prepare a digital solution that simplifies this process. The system needed to make it possible to create and manage different types of HACCP records, fill them in conveniently through a mobile application, store them securely and export them later as a clear PDF document.
It was important for the solution to be practical for everyday use in real operations, while also being robust enough for long-term expansion with additional types of records, users, payments and administration.
What the application solves
The Záznamy application serves as a digital tool for keeping hygiene and HACCP records in the gastro segment. Users can select a specific type of record in the application, fill in the required data, save it and, if needed, download the records as a PDF document.
Digital HACCP records
The system makes it possible to keep records related to hygiene, checks, cleaning, disinfection and other operational duties in digital form.
Hygiene records for gastro businesses
The application is designed around the real needs of gastro businesses, where data must be recorded regularly and clearly according to hygiene rules.
Mobile record entry
Users can fill in records directly through the mobile application, which simplifies work in operation and reduces dependence on paper forms.
PDF export
Completed records can be exported into PDF, archived or used for internal checks and preparation of documentation.
System functions
The project was designed to cover not only the process of filling in records, but also user management, administration, subscriptions, exports and further system development.
- mobile application for iOS and Android,
- web interface for using and managing the service,
- Drupal backend for managing content, users and data,
- digital forms for HACCP and hygiene records,
- clear table view of created records,
- option to download records as PDF documents,
- user accounts and access to personal data,
- Stripe integration for payments and subscriptions,
- push notifications,
- technical foundation prepared for further system expansion.
Types of records
The application is prepared for keeping multiple types of records related to hygiene, operation and mandatory documentation in the gastro segment. Individual records are designed so that users can quickly fill in the required data and keep it stored in a clear digital form.
The system is also flexible, so additional types of records can be added in the future according to the needs of businesses or legislative requirements.
- records of hygiene checks,
- records of cleaning and disinfection,
- records of regular operational tasks,
- records related to HACCP processes,
- control records for internal use,
- exportable records for archiving or inspection.
Technical solution
The application backend is built on Drupal, which serves as the central foundation for managing users, records, data, notifications, payments and administration. We chose Drupal because it provides a stable and secure basis for solutions that require long-term development, a custom data structure and more complex logic.
The mobile application was developed in React Native, which allows the application to be prepared efficiently for both iOS and Android. The application is connected to the backend, from which it retrieves data, user settings and individual types of records.
The solution also includes PDF document generation, Stripe payments and a technical architecture prepared for further expansion of the application.
Drupal backend
Management of users, records, data, administration, permissions, notifications and system logic.
React Native application
Mobile application for iOS and Android designed for everyday use in gastro businesses.
PDF export
Option to generate and download records as PDF documents.
Stripe payments
Integration of a payment system for subscriptions and commercial use of the service.
Mobile application for everyday operation
When designing the mobile application, it was important for it to be simple, clear and usable directly in the working environment of a gastro business. Users should not have to deal with a complicated system, but should be able to quickly find a specific record type, fill in the data and save the record.
The application helps reduce the amount of paper administration and simplifies access to records. Thanks to the digital solution, data can be better organised, archived and searched retrospectively when needed.
Web interface and administration
In addition to the mobile application, the project also includes a web interface that allows the service to be used through a browser and also serves as the basis for further system functions. The web part is important especially for account management, payments, access to data and future expansion of functionality.
Drupal administration makes it possible to manage content, users, record types and other parts of the system. Thanks to this, the application can continue to be developed and adapted according to the needs of the project.
Result
The result is a modern digital application for the gastro segment that helps businesses keep HACCP and hygiene records more easily, more clearly and without unnecessary paper administration.
Záznamy combines a mobile application, web interface and robust Drupal backend into one functional system. The solution is prepared for real use, further expansion and gradual addition of new record types or functions.
- digital HACCP records for gastro businesses,
- clearer hygiene record keeping,
- less paper administration,
- mobile record entry,
- PDF document export,
- custom backend and administration,
- solution prepared for further development.
Digital HACCP records for gastro businesses
The Záznamy project shows how even a common administrative duty in a gastro business can be transformed into a practical digital tool. Instead of paper forms, the business receives a system that helps with recording, organisation, archiving and export of data.
The application is built so that it can grow together with users’ needs and gradually expand with additional record types, functions and automations.
